IT Penalties

This constitutes a framework for assessing penalties to individuals found in violation of the Crown College IT Acceptable Use policies. Offenses will be handled on a 3-strikes escalating basis. Different types of offenses will be escalated separately. Operating equipment that will interfere with network communication, possession of a rogue wireless appliances (i.e., routers, access points), failure to install antivirus, and distribution of copyrighted material will result in three separate 1st offense warnings, but the offenses will be part of the individual's IT record, and the volume of offenses will be considered when assigning penalties should 2nd or 3rd offenses occur.

If an offense constitutes a criminal act, we may defer to Campus Security to determine whether law enforcement should be involved.

1st Offense

Verbal or written (via email) notice of the violation is communicated to the individual. Notice of the violation will be recorded in the IT record for that individual.

Response to the notice is required within 1 week. The individual may contest or acknowledge the notice. If contested, the Director of IT will weigh the reasons cited and determine if the violation should stand on the IT record.

If no response is received within 1 week, the violation will be escalated to a 2nd offense.

In the event that a violation poses an immediate threat to the campus network, we reserve the right to disconnect the network connection (or block the mac address, in the case of wireless devices) immediately to prevent damage. Examples include:

  • Discovery of an aggressive virus attempting to propagate itself from an individual's computer as the result of their failure to maintain up-to-date antivirus software
  • Identification of an unathorized access point or router broadcasting incorrect DHCP responses to the network
  • Discovery of an open file share (during a network audit) containing copyrighted materials being shared with the campus network

After contact is made with the student and the violation is addressed, network connectivity will be restored.

2nd Offense

The Director of IT will determine appropriate penalties for the violation. The number of offenses on the individual's record will be considered when determining an appropriate penalty. 2nd offense penalties will be limited to a maximum of 2 weeks. Penalties include:

  • Temporary throttling of Internet bandwidth for all activity associated with an individual's account.
  • Temporary revocation of access to service impacted by violation – email, course management system, library resources – depending on the nature of the violation.
  • Temporary network disconnection (or mac blocking for wireless devices) for a limited time.
  • Total loss of network access through temporary revocation of Crown network account for a limited time.

Other factors that may weigh into the penalty may be the time of year – revocation of access to the course management system during midterms or finals would greatly impede academic pursuits. In such cases, penalties may be delayed until later or replaced with alternative penalties.

The violation will be recorded in the individual's IT record.

Individuals will be notified of the violation as well as the penalty being applied in writing (via email and a printed memo). In severe cases penalties will take effect immediately, for all other cases individuals will be allowed to contest the violation. If contested, the Director of IT will weigh the reasons given to determine if the penalty should be lifted and the violation removed from the individual's IT record.

3rd Offense

Violations will be record in the individual's IT record, then, depending on the type of offense, deferred to the Academic, Student Development, Operations disciplinary groups, Human Resources, or to Campus Security. These groups will determine appropriate action, which may include actions beyond the scope of IT, such as legal action, suspensions, expulsion, or termination of employment.